Course Add/Drop -
 Program Withdraw

Add/Drop

Adds, drops, and changes are modifications made to your course enrollment. These modifications must be made via mail or certified through electronic signature, during the Enrollment by Window and Open Enrollment periods. Each modification type is subject to a specific deadline, as outlined below.

Add
This is used to enroll in classes or set additional classes to your schedule. Available through the end of the 2rd week of instruction.

Drop
This is used to remove classes from your schedule. Available through the end of the 2nd week of instruction.
Please reference the Academic Calendar for appropriate dates.

PROCEDURE

  • Contact the University Registrar, if you have any relevant questions.
  • Fill out the Add/Drop Form in its entirety.

NOTE: If the Add/Drop Form is returned with missing information it will be sent back and will delay your refund date.  The date of receipt is based on the date your completed form is received by the University Registrar.

  • Send your request to the University Registrar for processing.  Acceptable means of submission include: electronic submission, fax, scan and mail.
  • Upon submission, your exception request will be forwarded for review to:
    • The instructor of record for the course, if applicable; and Department Head of your corresponding Degree Program
    • If applicable, your refund check is returned in the same manner as your initial payment.

Quarterly, the deadline to submit an Add/Drop Form is 6 p.m. on the last day of 2nd week of instruction.

STUDENT RESPONSIBILITY

Additional information regarding your Add/Drop request may be required and you will need to provide this information in a timely manner. Failure to respond to requests for information will result in the Add/Drop request being denied by the reviewer or cancelled due to a lack of response by the student.

PROCESSING TIME

Requests are typically acted upon within 3-4 business days per reviewer. There is no guarantee that your Add/Drop request(s) will be approved. If approved, the effective date of your request is based on the date and time you submitted your Add/Drop request, not the date and time it was approved. Therefore, deadline dates related to the $10 fee and W grade are enforced using the time and date of your submission.

To petition for an enrollment change after the Add/Drop process is no longer available, contact your corresponding Department Head.

Program Withdrawal

If you wish to discontinue enrollment after paying tuition and fees:

  • Do not drop all of your courses. Your classes will be dropped for you automatically during the withdrawal process.
  • Do not stop payment on the check used to pay tuition and fees instead of filing the withdrawal form.

BEFORE YOU FILE FOR WITHDRAWAL

  • Review the schedule of refunds.
  • Understand how your withdrawal will be recorded on your transcript.
  • Contact your corresponding Academic Advisor or Mentor prior to submitting your withdrawal petition to ensure you understand the ramifications of withdrawing from Wexford University.
  • Understand that you may have to apply for readmission if you would like to return to Wexford University after withdrawing for one or more terms.

WITHDRAWAL PROCEDURE

By Mail & Electronically

  • If necessary, contact the University Registrar.
  • Complete the Withdrawal Form in its entirety. Acceptable means of submission include: electronic submission, fax, scan and mail.

NOTE: If the Withdrawal Form is returned with missing information it will be sent back and will delay your refund date.  The date of receipt is based on the date your completed form is received by the University Registrar.

  • The University Registrar sends the request for the appropriate signatures. If approved, the form is routed to the Accounting and Billing Department.
  • A date-stamped copy of the approved form will be emailed to you.
  • Allow at least five weeks for the withdrawal process if applying by mail.  Your refund check is returned in the same manner as your initial payment.

REFUNDS

Refunds are based on the Wexford Refund Policy, which is published in the Wexford University Catalog, Student Handbook and can be found below.

Standard Refund Schedule

Part or the entire refund amount will be applied to any financial obligations you may owe to the University.

Refund Policy & Finance Information

Students who cancel within eight (8) business days after acceptance by the university will receive a refund of all tuition money paid to the institution. Thereafter, refunds will be as stated below, and will be based upon the percentage of time in each course.

Refundable Tuition Due Student AFTER-

1st week = 80%

2nd week = 60%

3rd week = 40%

4th week = 20%

5th week = 0%

NOTE: Wexford University’s Registrars Office is open 9am – 5pm PST USA Monday through Friday. All completed forms time-stamped within this schedule will fall in line with the Refund Policy listed above. If time-stamped after normal Wexford office hours, the form submitted will count and be dated on the next day.

Incomplete

If circumstances arise that may lead to you (the student) not being able to complete your course work in the required time, you may be able to file for an Incomplete grade.  Contact the University Registrar for more details.